EXECUTIVE LEGAL ASSISTANT - WA (Bothell)
Posted 09/24/08
Closes: posting job + 90 days
Salary: Competitive
Executive Legal Assistant
Bothell, WA
Vertafore, Inc. is the leading provider of specialized software, services and information for the U.S. insurance industry, delivering solutions to facilitate productivity and profitability for retail agents, wholesalers, carriers and other key players within the industry. Vertafore’s businesses are primarily centered on the “independent agent” distribution channel, and provide Enterprise-level solutions to over 15,000 customers and 150,000 end-users. The principal business units under the Vertafore umbrella are AMS Services, ImageRight, SilverPlume and Sircon. Vertafore has a 30+ year history and has grown consistently to over 1,000 employees in 14 business locations.
This position will report to the SVP & General Counsel in addition to being a key part of a small legal team of attorneys.
Responsibilities:
Performs advanced, diversified and confidential legal secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.
The position is a balance of short-term administrative tasks and long-term projects, including process design and refinement.
Organizes and maintains files and records, including corporate records and certain contract files.
Selects appropriate templates to prepare certain standard agreements.
Customer, vendor and internal client facing role managing process and deadlines for non-disclosure agreements, consulting agreements, services agreements and other items.
Acquisition related due diligence coordination and management across multi-office teams.
Coordination of legal contract organization, filing and deadline tracking.
Management of state subsidiary filings and qualifications for --10 subsidiaries, as well as one subsidiary that is a licensed insurance broker (in conjunction with a consulting firm specializing in this area).
Management of source code escrow accounts and coordination with product teams to insure appropriate deposits are made in a timely fashion.
Managing and reconciling outside counsel legal invoices through internal processes, and tracking expenses against budget by category.
Provides telephone supports and resolves routine inquiries.
Assist with bank filings and disclosures.
Prepares correspondence, memoranda and reports.
Schedules appointments, meetings, and travel itineraries.
Other administrative and legal matters as required.
Qualifications:
Highly organized, customer service driven person capable of working independently with a wide variety of internal and external constituents in a multi-site organization.
Superior attention to detail
Strong organizational skills
Ability to track multiple projects
High self-motivation
Excellent verbal and written communication skills,
Discretion in handling confidential information;
Good judgment and an understanding of broader business issues and relationships;
Commitment to continuously innovate to make processes and projects better.
Educational Requirements:
Bachelor’s degree required with a minimum of 8 years of relevant experience; paralegal certificate or comparable experience strongly preferred.
Experience Recommended:
Experience in an in-house legal department of a mid-sized company and larger law firm training preferred.
Experience in a fast-paced, results oriented technology company preferred.
Advanced knowledge of Microsoft Office products, particularly Word and Excel, required.
We offer a competitive compensation and benefits package.
Visit www.vertafore.com. Vertafore is an Equal Opportunity Employer
Contact Information
Mail: Bothell, WA
98011
Response Instructions
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